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Calendars Update June 2023

This is a guide for using the Sunwave Calendars as of the update on June 1, 2023.

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Sunwave Calendar can view viewed by Day, Week, or Schedule. In the Day view, you'll see all of your calendar subscriptions, oriented side-by-side, to compare the availability of each calendar as well as mutual appointments.

Also note that a red line will appear showing you the current time of day while viewing the Day View

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5. Week View

In the Week view, you'll see all of your calendar subscriptions, oriented side-by-side, for each day of the week Monday through Sunday to compare the availability of each calendar as well as mutual appointments. You can use the left-right scroll bar to see additional days; Sunwave will default to Today's date when you first open the Week View (highlighted in blue).

Also note that a red line will appear showing you the current time of day while viewing the Week View

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6. Schedule View

Schedule View shows all appointments for all subscribed and selected calendars in chronological order for the week - each appointment will show for each individual scheduled for the appointment. The schedule view can be printed via the "Print" option in the calendar Menu

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Appointments can now be viewed without editing. In addition to the preview information on the canvas appointment, clicking directly on an appointment opens a fly-out that displays all appointment details. In addition to added efficiency, viewing the fly-out prevents user error by preventing editing until a user chooses to do so.

From the appointment fly-out, you can edit (pencil button) or delete (trash can) the appointment, or close (X button) the fly-out.

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  1. You can change the time of the appointment by hour and minute for start and end time.

  2. You can add additional participants in addition to the subscribed calendar including multiple patients, multiple staff, and multiple guests.

  3. You can add your forms for the session type

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11. Reminders

From the fly-out, you can also schedule Text and Email Reminders. You can set your Message to Send, and add Reminders for any combination of Patients, Staff and Guests, for between 30 minutes and 3 days prior to the appointment time.

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  1. Manage Custom Calendars (Permission Based)

  2. Rosters - 3 Rosters Remain Available; when opened, they will be viewed in a "pop-up", with the same filter and print functionalities, but can be closed to return directly to your previous view of the calendar

  3. Edit Forms for Calendar Appointment Types (Permission Based)

Edit Colors assigned to Statuses and Types of Appointments (Permission Based)

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*Note: Upon Release of Calendars, Color assignments for Status and Type will need to be reconfigured.

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13. Rosters Pop-Up

All Rosters will now "Pop Up" when viewing. They can be closed via the "X" in the top right corner, or the Cancel or Add buttons in the bottom right corner to return to your previous calendar view.

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Created with Tango.us

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14. Default Appointment Duration

Each user will now be able to set a default length of appointments when creating new appointments in their calendar. To set your default per realm, enter the “User Profile” from the top right of Sunwave.

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