Sunwave 8.11
Date | July 2, 2025 |
|---|---|
Issues | 5 issues |
Table of Contents
Calendar
Opportunity Intake Schedule & Staff Availability
What’s New
Therapists and staff can now create and manage availability and appointments on a new Service Facility-specific Intake Calendar. This replaces the default intake calendar and introduces a dedicated [Service Facility ] Intakes Calendar that supports outpatient intake scheduling. It includes tabs for Session Info, Forms, Payments, and supports rescheduling and admit actions.
Why It Matters
Therapists now have the ability to set their own availability and have Intake or Admission staff schedule opportunities for them. This enhancement streamlines the scheduling process and introduces a more functional appointment view — improving intake tracking, visibility, and control for outpatient workflows.
Who’s It For
Therapists, admissions teams, and schedulers who need to create, view, and manage intake appointments.
How to Use It
Prerequisites
Navigate to Practice Set-Up → List of Values → Calendar Session Statuses. Create values to indicate which sessions are available and which sessions are booked.
Navigate to Realm Set-Up and assign the session types that will be used to trigger updates on the appointment.
Navigate through the Left Nav Menu → Calendars → Menu -> Calendars, and press + New Calendar to create a dedicated Service Facility Intake Calendar.
Select the Intake Calendar checkbox. Select the Service Facility, assign a sequence of 1 and a desired Calendar Group. Once enabled, existing intake appointments will be migrated automatically. Users must subscribe to the new calendar to view it.
From the calendar, users can now select this new intake calendar; titled Intakes at [Service Facility]
Staff Availability
From their own calendar, staff may now schedule their own availability for intake services in Sunwave.
On their own calendar, click to create an appointment and select the Service Facility - Intake Calendar and ensure the status is set to the realm configured “Available” status.
The appointment will appear as Available on both the Staff and Facility Intake Calendar and appear in Opportunity Scheduling
Scheduling Opportunities
The Intake Calendar and available appointments will be displayed in Opportunity scheduling workflow.
Upon selecting the Scheduled Service Facility and Scheduled Admission Date the Schedule Admissions modal will present both available and scheduled appointments for the specified day.
Review the Available Times and click to assign the opportunity to the desired appointment. These appointments are the list of available appointments on the Service Facility Intake Calendar.
The Staff and Intake Calendar will both be updated with the opportunity assigned.
Click the appointment from either calendar to view ADMIT, RESCHEDULE, FORM and PAYMENT functions.
Forms may be completed prior to admission via the FORMS tab. Staff and Intake Calendar will both be updated with the opportunity assigned.
Note: Intake Appointments require documentation to be done prior to admission or added manually in the chart after.
API
Census Endpoints: Return Admit Source
What’s New
The Census endpoints—GET /api/census/active, GET /api/census/admitted, and GET /api/census/discharged—have been enhanced to include a new field: admission_source. This value is now available in the facesheet data returned from each endpoint.
Why It Matters
Adding the Admission Source field improves data transparency for transitions of care, event notification workflows, and compliance with Health Information Exchange (HIE) and quality reporting standards. It helps care coordinators, clinical operations, and public health agencies understand the patient's point of entry into the healthcare system.
Who’s It For
Clinical operations teams, healthcare informatics staff, and developers integrating with state HIEs or managing compliance workflows through the Census API.
How to Use It
When calling any of the following endpoints:
GET /api/census/activeGET /api/census/admittedGET /api/census/discharged
The response will now include a field in each record:
"admission_source": "value"Note: Field may be labeled differently in external systems as Admission Source, Referral Source, or Point of Origin. Confirm code set expectations with your State HIE’s integration guide when using this for reporting.
Configuration
Navigate through Practice Set-Up → List of Values → EMR → Admit Source and input the values you wish to make available.
Place the Admit Source component onto your facesheet.
Note: May require Facesheet resets; be sure to preserve your data or contact Sunwave Support.
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|---|
Update Census Endpoints for "Admission Source" |
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